Frequently Asked Questions
With the university’s transition to online learning, we want to provide as much information and support as possible to our Longhorn community.
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Please feel free to contact us by email if you have additional questions.
How should Ph.D. defenses be organized? (March 20)
Given the university’s current policy on meetings of two or more individuals, final defenses should be conducted remotely if at all possible.
Doctoral students and their committees should consult in advance to identify an acceptable format. This may include individual communication between student and committee member, rather than the conventional single defense presentation to the entire committee.
The Faculty Innovation Center has prepared guides and more information to facilitate electronic meetings between supervising committees and their students.
Will oral exams—such as proposal and defense exams—still need to be available to the public? (March 20)
No, exams do not need to be made available to the public.
How can students contact the Graduate School and submit forms? (March 20)
Students can contact the Graduate School and submit forms via email at: GradStudentSvcs@austin.utexas.edu.
Please include your name and UT EID in all correspondence. All forms must be submitted in PDF format. Please ensure forms contain all the required signatures before emailing, as failure to do so may delay processing.
For more information and links to forms for current and graduating students, please visit the Graduate School’s online resources for current and graduating students.
Is the Graduate School open to students? (March 20)
What is needed to learn remotely? (March 19)
Please visit Longhorns Online for more information.
Can I still attend a campus tour? (March 19)
Admissions has suspended campus visits, Admission Welcome Center tours and in-person events until further notice and is instead offering a number of online and virtual options for prospective students and their families. Please visit the Admission website for additional information.
Will my financial aid change as a result of switching to remote instruction? (March 19)
No. If your classes are transitioning from in-person to online format, your aid will not change as a result.
If I need to submit a form to the Office of Scholarships and Financial Aid/Texas One Stop office, what is the best way to do that? (March 19)
If applicable, you may upload your requested documents via CASH. To submit paper documents (such as appeals or applications), please scan a PDF of your document and email directly to Texas One Stop at email@example.com. When sending an email to Texas One Stop, please make sure to use your UT email address. As an important reminder, please do not use email to send your social security number or other confidential information.
What will happen to my student employment role on campus? (March 19)
If you are a student employee on campus or a work-study student employee, please contact and work directly with your supervisor.
Will I still have access to Career Fairs? (March 19)
Texas Career Engagement is working hard to move all campus career fairs to an online format. Please visit their website for updates.
How do I meet with my academic advisor? (March 19)
Most academic advisors are working remotely, and ready to meet with you via Zoom, phone, Skype, or Microsoft Teams. They can also be reached by email. Please contact your advisor to be sure you are prepared to register for your classes. Your academic advisor can also assist with pointing you toward the resources available to make your transition to remote learning successful.
Will the move to remote instruction have an impact on my ability to graduate? (March 19)
The university is poised to support your transition to remote instruction so there is no impact on your ability to graduate. If you are struggling with your graduation plan during this transition, please be sure to contact the Graduation Help Desk for support. They have the tools and resources to help you with finding a solution.
How will classes be delivered for the Spring 2021 semester? (March 19)
The spring 2021 semester will be structured in much the same way as the fall semester. There will be robust online course offerings, hybrid learning options and some purely in-person classes.
We will continue to evaluate and make changes as necessary based on the latest public health guidance.